Run your whole operation.Not just the chart.
Medical records are table stakes. CaptiveCare adds nutrition, supply inventory, expense approvals, habitat operations, USDA & federal compliance, cross-org transfers, and an AI copilot — the work other tools leave on your desk.
No credit card required • Full access for 14 days
Why CaptiveCare
Other tools chart the patient. We run the operation.
Medical records are the easy part. Real wildlife rehab also means habitats, permits, transfers, donors, and the public who brought the animal in. Here's what falls off other systems — and lives inside CaptiveCare.
Medical records & SOAP charting
Table stakes — everyone has this
Habitat operations & water quality
Checklists, water testing, maintenance tasks
Permit lifecycle & filing queue
Federal + state, inspections, corrective actions
USFWS 3-202-4 generated from your data
Not a blank PDF — a finished draft
Cross-org transfer marketplace
Others offer basic transfer records; CaptiveCare adds a network-wide marketplace with full medical history migration
Rescuer transparency portal
Tokenized public updates, staff-approved
Per-animal & per-habitat cost tracking
Auto-deducted from inventory on dosing
Full facility supply inventory
Food, PPE, cleaning & enrichment — not just meds — with reorder alerts
Expense requests & email approvals
Pre-approval workflow, per-category rules, receipts, QuickBooks export
Species-aware nutrition guides & diet plans
Recipes, per-animal diets, and AI-assisted diet planning
USDA APHIS 7002 / 7093 / 7052 modules
Digital program forms with AI pre-fill from your data
Built-in AI care copilot (Ask CC)
Context-aware assistant across the whole app
Donor capture at the moment of rescue
Others link out to a donate page; CaptiveCare captures donations at intake with DonorPerfect-ready exports
Ambassador program management
Educational profiles, handler tracking, event scheduling, and hour-limit enforcement to protect ambassador animals
Comparison reflects features commonly available in mainstream wildlife rehab and zoo records software as of 2026.
The full operating system
Ten pillars built for wildlife rehab — not adapted from small-animal vet software
CaptiveCare was built from day one for wildlife rehabilitators, sanctuaries, and education centers. Every pillar reflects work the existing tools leave on your desk.
Habitat Operations
Not just a dropdown.
Cleaning checklists, water-quality logs (pH, salinity, chlorine, coliform), maintenance tasks on your daily board, and per-habitat cost rollups. Your enclosures get the same rigor as your patients.
Permit & Compliance Lifecycle
A filing queue that knows your permits.
Curated federal & state permit catalog, inspection records → findings → corrective actions, USDA APHIS 7002/7093/7052 modules with AI pre-fill, and a USFWS 3-202-4 annual report generated from your data — saved as a draft you can review and edit.
Cross-Org Transfer Marketplace
List. Browse. Request. Done.
Post animals available for transfer or "wanted" solicitations across the CaptiveCare network. Approved transfers move the full medical history with the animal — and even non-CaptiveCare facilities get a clean PDF + CSV packet.
Rescuer Transparency Portal
The public who brought the animal in deserves an answer.
Tokenized public update pages, AI-assisted draft messages with mandatory staff approval, a kiosk-friendly check-in form, and public Educational Story pages for resident & ambassador animals — QR-on-signage ready.
Inventory, Expenses & Cost Intelligence
Every dose, every supply, every dollar.
Medication and full facility supply inventory (food, PPE, cleaning, enrichment) with reorder alerts. Expense requests with token-secured email approvals and QuickBooks export. Per-animal & per-habitat cost rollups, budget forecasts, and fiscal-year-aware dashboards — no separate accounting product.
Species-Aware Nutrition
Feed every patient correctly.
A species-group nutrition guide, stored organization recipes, and per-animal diet references — plus AI-assisted recipe, diet-plan, and species-profile generation and coverage tracking to catch nutrition gaps before they become problems.
Ask CC — AI Care Copilot
An assistant that knows your facility.
A context-aware AI assistant built into every page. Ask CC understands your animals, medications, charting, intake, Care Cohorts, and behavioral logs — giving your team answers and guidance without leaving the workflow.
Donor Capture at Intake
Capture support in the moment that matters.
Stripe Connect for your tenant. Donations captured at intake — when generosity is highest. DonorPerfect-ready CSV exports with GL codes, campaigns, and solicit codes. Receipts and follow-up reports built in.
Wildlife-Aware Clinical Depth
Medical records that know the difference between a raptor and a rabbit.
Species-group-aware medication warnings, a wildlife formulary knowledge base with tenant overrides, color morph tracking, care markers (band/wing tag/ear tag), and resident vs. transitory vs. ambassador ID schemes.
Ambassador & Education Program
For the animals that stay — and teach.
Educational profiles for tour guides, public Story pages for QR codes on signage, handler tracking, ambassador events with hour-limit enforcement, and usage logs that protect your animals from over-programming.
Simple workflow, powerful results
From intake to release, CaptiveCare tracks every step of an animal's care journey.
Add Animals
Create profiles with photos, species, intake details, and medical history
Build Care Plans
Set up medications, feeding schedules, and care tasks
Document Daily Care
Log observations, record medication administrations, track progress
Export & File Reports
Generate compliance reports, medical charts for transfers, and regulatory filings
Built with security and reliability in mind
Isolated Data by Organization
Your data is completely separated from other organizations
Role-Based Access Control
Admin, vet, staff, and read-only roles with granular permissions
Complete Audit Trails
Every change is logged with who, what, and when
Your Data, Your Control
Export everything anytime in CSV or PDF format
Enterprise-grade security
for organizations of all sizes